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consolato_toronto

Registering Vital Records

 

Registering Vital Records

REGISTRATION IN ITALY OF VITAL RECORDS

The Consulate General of Italy in Toronto, which provides consular services to Italian citizens who reside within its jurisdiction and are registered in AIRE (the registry of Italians living abroad), forwards birth, marriage and death certificates issued by Canadian authorities to the Italian municipalities for registration.

The documents indicated below may be submitted to this Consulate General, or to an Honorary Vice Consulate or to Consular Agent or sent by mail.

The certificates must be originals and will be retained by the Consulate. The type of certificate required is the “Certified Copy of Registration” (Long Form). Please note that “wallet size” certificates are not valid for registration purposes in Italy, and will therefore not be accepted. For further information relating to the certificates consult the following links: for Ontario, for Manitoba and for NW Territories.

The registration service is provided free of charge. There is, however, a Consular fee for the legalization of the vital certificates (click here for current fee schedule - Legalizzazione atti di stato civile – art. 7).

When requesting the registration of vital certificates, the last place of residency in Italy must be specified.


HOW TO REQUEST THE REGISTRATION OF A VITAL CERTIFICATE

1) Fill out the pertinent form;
2) Attach a photocopy of the applicant’s Italian passport or other valid photo ID (include page with photo and signature).
3) Attach original copies of all documentation depending on the vital certificate as indicated below.
4) When sending original documents by mail to this Consulate please include a money order made out to the Consulate General of Italy in Toronto to cover the cost of legalization (click here for current fee schedule - Legalizzazione atti di stato civile – art. 7).

BIRTH

1. Original birth certificate (“Certified Copy of Registration of Birth”) issued by the designated office (Registrar General, for Ontario or Vital Statistics Office, for Manitoba and NW Territories). “Wallet sizecertificates will not be accepted.
2. Photocopy of applicant’s passport or driver’s license (include page with photo and signature).
3. Photocopy of the minor’s passport (if available).
4. If the minor’s parents were married abroad, and the marriage was never registered in Italy, it is necessary to first register the marriage before registering the birth of the children.

MARRIAGE

1. Original marriage certificate (“Certified Copy of Registration of Marriage”) issued by the designated office (Registrar General for Ontario and Vital Statistics Office, for Manitoba and NW Territories). “Wallet size” certificates will not be accepted.
2. Photocopy of applicant’s passport or driver’s licence (include page with photo and signature)
3. Photocopy of the birth certificate of the non-Italian spouse.

N.B. Marriage certificates issued by religious institutions are not valid for registration purposes.

DEATH

1. Original death certificate (“Certified Copy of Registration of Death”) issued by the designated office (Registrar General for Ontario or Vital Statistics Office for Manitoba and NW Territories). “Wallet size” certificates will not be accepted.
2. Photocopy of applicant’s passport or driver’s licence (include page with photo and signature)
3. Photocopy of the deceased birth certificate.

N.B. Funeral home death certificates are not valid for registration purposes.


VITAL RECORDS NOT ISSUED WITHIN THIS CONSULATE’S JURISDICTION

For information relating to the translation and legalization of vital certificates not issued in Ontario, Manitoba and NW Territories please consult the webpage of the Italian Embassy or Consulate of jurisdiction.


INFORMATION FOR NON-RESIDENTS

The Consulate is responsible for the legalization of vital certificates issued by the local vital statistics authorities pertaining to non-residents. To obtain this service:

1) Submit original document, together with its translation. For a list of translators recognized by this Consulate click here.
N.B.: This Consulate does not provide translation services.

2) Pay consular fee for the legalization of the vital certificate and well as for the legalization of the translation.

If unable to submit documents personally, you may authorize someone to submit them on your behalf or you may avail yourself of the services of an agency.

 

Updated on 27/01/2016


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